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FAQs

What are acceptable uses for the PSU VISA Purchasing Card (P-Card)?

Suggested Uses

Office supplies
Operating supplies for department or project
Computer hardware and software (non-capitalized < $5000)
Teaching research materials and supplies
Materials for minor repairs (not the repair itself)
Non-capitalized furniture
Conference registrations
Hotel reservations only (traveler pays hotel using their Corporate Card)
Subscriptions to magazines, journals, newspapers
Allowable dues and memberships


Exclusions

Travel purchases (airline tickets, gasoline, lodging or meals - traveler uses Corporate Card)
Hosting official guests (host uses Corporate Card then files a personal reimbursement)
Hosting candidates (use Corporate Card - file personal reimbursement)
Repairs of vehicles or equipment
Capitalized equipment (> $5000) or upgrades
Cash advances or returns
Rental of equipment, furniture, facilities, etc.
Personal/professional services (PSC's) with independent contractors / consultants
Printing / copying (Clean Copy and Kinko's will bill Index's)
Awards and prizes
Alcoholic beverages
Gifts or flowers
1099 tax reportable services (see Expenditure Account Code list from BAO)
Personal purposes benefiting you or another person individually rather than facilitate the discharge of
the official functions or duties of your department or yourself


Reminders

  • Make entries in your Procurement Card Sign-Out and Activity Log immediately when the card is used or checked out by a Designated User.
  • When the monthly VISA statement arrives, reconcile and verify all charges against the Procurement Card Sign-out and Activity log and supporting documents then route to your supervisor for review and signature indicating their approval.
  • If Card is lost or stolen, immediately notify US Bank at their 24-hour customer service center 1-800-344-5696, then notify the Card Administrator in Business Affairs.
  • Only authorized VISA Card Custodians and Designated Users may use the VISA card. Please contact the VISA Card Program Administrator, Kris Schultz (extension 5-3734 or email schultzk@pdx.edu) if Custodians change or Designated Users need to be added or deleted from your VISA Card Agreement.