Policies, Contracts, Forms

Human Resources Document Library

On this Page

THIS PAGE LISTS

applicable policies for HR practices
forms for HR processes
links to other university resources

To use/fill in forms (Word or PDF), you must download a copy to your hard drive. If you open it in Google Docs, make a copy for yourself to edit/fill in.

PLEASE BE AWARE

Bookmarked links may break, or access may be revoked, as changes and updates occur. To avoid issues with accessing what you need, we recommend bookmarking this page rather than the individual form/document.

DOCUMENT UPLOAD FORM NOW ACCEPTING

Adjunct Late Letter/Cancellation Form
Authorized Volunteer/PSU Affiliated Service Form
Communications Allowance Form
CO-NRA Packet
Direct Deposit Authorization Form
Employee Information Form
Employee Name Change
Employee Separation Form
Expense Reports
Grad Assistant Cancellation/Modification Form

Labor Distribution Form
Letter of Offer
Metro/MultCo OPT Form
Midyear-Change
PERS to ORP Transfer Form
Performance Evaluations
Position Description
Request for Employment Info (Medicare B)
Sabbatical Application
Special Salary Increase Request
Staff Fee Privilege Form

Upload Documents Now

Policies, Wage & Hour Laws, Employment Posters

Policies A-O	Policies P - Z	Wage & Hour, Employee Rights
Assistance Animals	Professional Standards of Conduct	Domestic Violence
Classified Salaries	Prohibited Discrimination & Harassment	Election Law Summary
Clery Act & Timely Warnings	Promotion & Tenure Guidelines	Equal Employment Opportunity
Consensual Relationship	PSU Alcohol and Drug-Free University	Federal Minimum Wage
Consensual Relationships FAQs	PSU Fragrance Free Statement	FMLA
Criminal Background Checks	Public Employee Code of Ethics	Minor Employment Certificate
Digital Accessibility	Reasonable Accommodation /Access	OFLA
Email Communication	Religious Accommodations	Oregon BOLI FAQs
Equity in Public Contracting	Remote Work Guide & Agreement	Oregon Administrative Rules
Faculty Code of Conduct	Signature Authority and Delegation	Oregon Breaks / Overtime
HIPAA Compliance Policy	Sick Leave	Oregon Equal Pay
ODIN Account Standards	Smoke & Tobacco Free	Oregon Minimum Wage
OIT Acceptable Use	Title IX Sexual Harassment	Oregon OSHA
Oregon Records Retention Schedule	University Closure	Oregon Revised Statutes
Outside Employment Policy and Form	Vehicle Rules for State Driver	Oregon Sick Time
		Polygraph Protection
		Predictive Schedules
		Protections for Victims
		Quick Reference on Campaigning
		USERRA (military rights)
		WA Paid Family Medical Leave
		OSHA 300A Log 2021

Top ^

UNION CONTRACTS & RESOURCES

AAUP
American Association of University Professors (AAUP)

GEU
Graduate Employees Union (GEU)

IATSE
International Alliance of Theatrical Stage Employees (IATSE)

PSUFA
Portland State University Faculty Association (PSUFA)

PSUPA
PSU-PSUPA CBA 2021-2024

SEIU
OPU-SEIU Local 503 Collective Bargaining Agreement 2022-2026

OAA Academic Union Web Page

Contact Human Resources

Top ^

BENEFITS - LEAVES & ACCOMMODATIONS | RETIREMENT | DISCOUNTS & WELLNESS

Leaves & Accommodations		Retirement	Discounts and Wellness
Accommodation Request Part 1	FMLA/OFLA Leave Tracking Form	All PERS Retirement Forms	AAUP IPDA Fund Request Form
Accommodation Request Part 2	Personal/Discretionary Leave Request	ORP Investment Change Form	AAUP IPDA Tuition Instructions
AAUP Sick Leave Donation Request	PSU Injury Report Form	PERS To ORP Transfer Form	FSA Dependent & Health Claims
FMLA/OFLA WH-380-E Certification of Health Care Provider for Employee’s Serious Health Condition	SAIF 801 Reporting Website	PSU ORP Retirement Checklist	PEBB - All Health Forms
FMLA/OFLA WH-380-F Certification of Health Care Provider for Family Member’s Serious Health Condition	Sabbatical Processing Summary	PERS Tier 1 & 2, OPSRP List	Staff Fee Privilege - Employee
FMLA WH-384 Certification of Qualifying Exigency For Military Family Leave	Sabbatical Leave Application and Contract	Retirement Plan Choices Guide	Staff Fee Privilege - Family
FMLA WH-385 Certification for Serious Injury or Illness of Covered Servicemember For Military Family Leave	SEIU Hardship Leave Donation	PERS/OPSRP to ORP Instructions
Protected Leave Notification Form	SEIU Hardship Leave Request	403(b) Salary Reduction Form

Top ^

RECRUIT AND HIRE, POSITION MANAGEMENT

Recruit and Hire	Position Management
Background Check Request Form	Administrative Stipend
Effective Search Committees	AP Position Review Appeal Form
Employee Type Compatibility	Associate Dean & Chair Appointment Form
Interview Questions Bank	Graduate Assistant Action Form
Letters of Offer	Job Classification Comparison
Out of State Hiring Authorization	Lead Work Differential (PDF)
Position Announcement Template	New Pooled Position Number
Research Class & Rank Matrix	SEIU Cash Award Form
Moving Expense Reimbursement	SEIU Work-Out-of-Class
Moving Reimbursement Guide	Special Salary Increase Form
OEPA (Oregon Equal Pay Act) Salary Justification Memo	Summer Term Modification or Cancellation Form
Reference Checking Form	Supplemental Overload
Student Hire/Termination Guide	Temporary FTE Change Request
	Volunteer-Affiliated Service

Top ^

PAYROLL & EMPLOYEE INFORMATION

Required Paperwork & Information	Pay Information	Authorizations and Labor Distributions	Students and Timesheets
Direct Deposit Sign Up Online	Adjunct Late Letter or Cancellation	Communications Allowance Procedure	Approver/Proxy Timesheet Tips
Employee Information Form (PDF)	Direct Deposit Authorization	Communications Allowance Form	Student Employment Summer Info
Employee Separation Form (PDF)	EPAF User Guide	FTE Labor Distribution 3 indexes	Student Employee Wage Cap Form
Exit/Transfer Supervisor List	Hiring Out-of-State Employees	FTE Labor Distribution 11 indexes	Web Time Entry Guide
First Name Override Form	Payroll Advance Request Form	Non-FTE Labor Distribution 3 indexes	Hourly Web Timesheet 16th-15th
Form I-9	Payroll Deadlines Calendar	Non-FTE Labor Dist. 11 indexes
Form I-9 Information Sheet	Replace a Lost or Stolen Check	System Access Request
Form OR-W-4	SEIU-PSUPA Leave Cash Out Form	Web Time Entry Approver Authorization
Form W-4 (IRS)	Substantial Presence Test
Form W-4 - Sign Up Online	Summer Term Pay Schedule
Name Change Checklist	Tax Withholding Calculator
Name Change Form (PDF)	12-Month Pay Options (PDF)
Non-Resident Alien Tax Forms	12-Month Pay Options (WORD)

Top ^

PERFORMANCE EVALUATIONS

Classified Evaluations Student Evaluations	Unclassified Evaluations
Classified Employee Evaluation (WORD)	AAUP- Academic Professional Annual Evaluation - option 1 (WORD)
Classified Employee Self-Evaluation (WORD)	AAUP- Academic Professional Annual Evaluation - option 2 (WORD)
IT Performance Appraisal Level 1 Form (WORD)	AAUP-Faculty Evaluations
IT Performance Appraisal Level 2 Form (WORD)	Unclassified Staff Self-Evaluation (WORD)
IT Performance Appraisal Level 3 Form (WORD)	Un/Un Staff Performance Evaluation (WORD)
Student Staff Performance Evaluation	Un/Un Staff Performance Evaluation Instructions
Instructions for IT Classified Appraisal	Performance Evaluation Policy

Top ^