Recontracting

Re-contracting is the time of year when current residents can re-sign a contract and pick their room for summer 2012 and/or the upcoming academic year, and have the highest priority over incoming residents. Re-contracting starts April 9 and continues through May 4. Re-contracting packets will get hand delivered to each resident’s door. These packets will include an explanation of re-contracting, step by step instructions about how to complete the online contract(s), and any other pertinent details. There are also important deadlines to remember: students will need to sign a Summer Contract by April 21, and fill out their contract for the upcoming 2012-13 academic year starting April 9.

To be successful in the re-contracting process, students will need to decide what they would like to do. Would you like to stay in your current room (only applicable to those who will be staying for both summer and the upcoming academic year)? Please beware that students in Summer Conferencing spaces (Broadway 3-7, Ondine 3-9, Epler 5) and residents of Blumel will not be able to renew their current room. Would you like to choose a different room? Do you know what type?

To explore your options, attend our Open House event happening on Saturday, April 7. If you aren't able to attend the Open House, detailed floor plans and virtual tours can be found on our Buildings & Communities page.

Assignment confirmation emails will be sent starting May 11. Residents will need to confirm and finalize their assignment and their contract, or decline and cancel their assignment and contract by that same date as well. Residents who do not respond will forfeit their $150 advance payment, and their contract and assignment will be canceled.

Packets with recontracting information will be delivered to each student beginning the week of April 2. These packets will include:

• SAMPLE Recontracting Letter for residents in spaces that cannot be renewed for 2012-13 (Broadway Floors 3-7, Ondine 3-9, Epler 6 and Blumel 3-9)
• SAMPLE Recontracting Letter for residents who can renew their space for 2012-13
• 2012-2013 Proposed Rate Chart
• 2012-2013 Proposed Contract Highlights

Recontracting Frequently Asked Questions (FAQs)

About the 2012-13 Contract

Q: Do I have to move out if I am a freshman?

A: Yes. If you are on academic-year only floors (Broadway 3–7, Ondine 3–9) you will not be able to stay in your current room during Summer term. A temporary room in Ondine, Montgomery, Blumel or University Place will be arranged for you prior to June 15. You will remain in this room until your chosen 2012-13 room is ready for you.

Q: I want to cancel my contract/move out permanently after Spring term. What do I have to do?

A: Nothing. You are currently on an academic year contract that ends in Spring term. You are expected to move out 24 hours after your last final. All residents must follow the move out procedures found on this website.

About Summer 2012

Q: When does the Summer Contract open?

A: The online Summer 2012 Contract will be available through the Housing website on January 17. You will have until April 21 at midnight to submit a contract.

Q: What if I only want to stay for Summer?

A: To stay for Summer, you need to sign a Summer 2012 Contract online by April 21 at midnight.

Q: I want to move to a new room for Summer term. Can I do that?

A: It depends. University Housing offers continuing students, i.e. those who have a 2012-13 Contract, the chance to move to a new unit during the summer. Residents without a 2012-2013 Contract will not be assigned to a new room, UNLESS they are on a conferencing floor (Broadway 3-7, Ondine 3-9, Epler 5).

Q: Do I need to take classes during Summer term to be eligible for University Housing?

A: If you live in Housing during Spring term, you do not have to be enrolled during Summer term to be eligible for Summer term housing.

Q: Can I keep my current room if I leave for Summer term?

A: No. You will not be able to renew your room if you do not have a Summer 2012 Contract. When you select a new room, you may be able to find your old 2011-12 room and reserve it again during Online Room Selection.

Q: What happens if I turn in a Summer Contract after April 21?

A: You may not be able to keep your current room for Summer term since it may have been assigned to someone else, nor are you guaranteed a space in University Housing for Summer term. You must submit a paper contract for Summer 2012 at the Housing Office. We will attempt to accommodate you, but your priority will be lower.

Q: Can I cancel my Summer 2012 Contract?

A: The last day to cancel your Summer 2012 Contract is May 11. Cancellations received after May 1 will be held to full Summer Housing charges. Since you are not required to take classes during Summer term in order to be eligible to live in Housing, Summer term enrollment status does not affect your Summer contract.

About Recontracting for the 2012-13 Academic Year

Q: When can I pick a new room for the next year?

A: After signing the 2012-13 Contract and choosing to pick a new room, you will be sent a timeslot via email (to take place in the first week of May). Once your timeslot starts, you can log in to the Housing Portal and select an available room on campus. You will confirm your new room by email by May 11th.

Q: What happens if I don’t sign a 2012-13 Contract?

A: You will not have a room reserved in University Housing for Fall term 2012. If you change your mind and sign a contract after April 21, you will be assigned in July, and will not receive priority over new residents.

Q: Does signing the 2012-13 Contract cost me anything?

A: No. The $150 advance payment from the 2011-12 Contract will roll over to the 2012-13 Contract in summer; you do not need to repay it.

Q: Can I cancel my 2012-13 Contract if I change my mind?

A: Yes. You will need to either accept and confirm or decline and cancel your contract by May 11 to receive a refund of the $150 advance payment. Cancellations between May 11 and August 15 will forfeit the $150, but be released from any further charges. Cancellations received after August 15, 2012 will be responsible for full Fall term Housing charges.

About Recontracting & Online Room Selection

Q: How does online Recontracting work?

A: From April 9 to April 21 you will be able log in to the Housing Portal to sign a 2012-13 Contract. You will select whether you want to “Pick a New Room” or “Renew Same Room”. If you elect to pick a new room you will be sent a timeslot with the time to log into the Housing Portal and select your room. If you elect to renew your current room you will not need to take any further action at that time.

In May, you will be sent an assignment email and be instructed to confirm and reserve or decline and cancel your 2012-13 Contract and assignment. This will be required even if you elected to renew your room.

Q: Can I select a new room and also reclaim my current room, just in case?

A: No. If everyone did that, there would be no rooms to choose from. If you choose to select a new room you will need to risk giving up your current space. Please note that Blumel residents will not be able to re-contract their rooms for the 12-13 year.

Q. How does Online Room Selection work?

A: You will receive a timeslot based on the order your 2012-13 Contract was signed. The timeslot emails will include what day and time you can first log in to the Housing Portal and pick a new room.  You are encouraged to review floorplans, videos and building amenities on the housing website, before selecting a new room in order to make an informed decision. Rooms will be going fast during Online Room Selection, so it’s important that you know what you want when you log in.

Q: How specific can I get when selecting a room?

A: You will be able to select specific rooms during the Online Room Selection process. We recommend that you familiarize yourself with the floorplans and building amenities prior to Online Room Selection.

Q: What if I miss my timeslot?

A: Assigned timeslots are the earliest you can log in to the Housing Portal during Online Room Selection. Once your timeslot starts, you can log in anytime afterward to select a new room. If you do not log in during your timeslot at all, the University Housing Office will assign you a room based off of your 2011-2012 Contract preferences. Online Room Selection will close for good on Friday, May 4th at midnight.

Q: What if my roommate and I have different timeslots?

A: You can confirm roommates ahead of time when you sign a 2012-13 Contract. The roommate with the earlier timeslot can reserve a room for both residents.

Still have questions?

Drop us an email at housing@pdx.edu or call us between 9am-5pm at (503) 725-4375.