Covid-19 Campus Events Guidelines

Current Status

• There are no longer any COVID related occupancy limits for events.
• Vaccination verification for events ended May 21, 2022. Campus events after June 1, 2022, can no longer require a vaccination check. 
• Space requests must be submitted at least 10 days in advance. 
• Check the PSU coronavirus response webpage for ongoing changes to the University's Covid-19 protocols.

To Schedule a Meeting

• Send a request via the Campus Events & Student Union office Event Inquiry Form
• A CESU staff member will be in contact to finalize the reservation. Ask about the status of multimedia gear in your meeting room. Many Smith meeting rooms are being upgraded at this time, several still require AV assistance.
• Notify your attendees of the guidelines for meeting attendance.
• If event organizers would like the room to be setup for physical distancing, please let CESU staff know when scheduling and staff will accommodate this. Special physical distancing requests might reduce event capacity.
• Work with CAVET if AV assistance is needed.
• Submit a plan to PSU Eats if catering is sought.

Day of Event

On the day of the meeting, plan to arrive a few minutes early if you need to prepare for a Zoom or virtual component. This will be included the scheduled time on your reservation to avoid overlaps.

Important: Event organizers are responsible for informing attendees about proper public health protocols. 

• Remind attendees that University guidelines on public health need to be followed during the event. Ask anyone who has a high temperature or appears visibly ill to depart Smith and attend virtually, if possible. Reviewing your symptoms before attending is recommended.
• Rooms will be cleaned following each event.

What to Expect From CESU

• Your room will be cleaned prior to the event.
• Hand sanitizers are located throughout Smith.
• An on-site event manager will be available to assist with questions and concerns. 
• Rooms will be cleaned after each event.

Additional information on hosting a campus meeting or event: conferences@pdx.edu   •   503-725-2663

Off-campus activities affiliated with PSU groups, departments

Portland State events and activities that take place off campus must follow venue guidelines as well as any requirements posted at the off-campus location.

The Events Committee, a subcommittee of the University's Incident Management Team, is available to review off-campus event requests to ensure compliance with PSU and local health authority Covid-19 sector specific guidance. Requests for off-campus event review must be accompanied by the completion of a Campus Events inquiry form and floor plan of the proposed location, to scale.