Departmental Accounting

503.725.8950
email: bao-act@pdx.edu

The Departmental Accounting team provides support to the PSU community by monitoring and tracking incoming and outgoing electronic funds transactions, setting up chart of account elements, providing training and support for processing journal vouchers and other accounting-related issues, processing grant budget set-up requests, auditing invoices for payment and preparing quarterly cash transaction reports.

Mission

As a unit within Specialized Accounting Services, Departmental Accounting supports the University's mission of instruction and research by providing efficient and effective business services for PSU faculty, staff and students. Our goals are to manage and secure PSU material assets, ensure that PSU business transactions are conducted in accordance with all applicable regulations, policies, procedures and sound business practices, and create and nurture a working environment that enables each employee to contribute to the maximum of his/her abilities to the overall mission of the division and Portland State University.

Departmental Accounting Services

• Audit invoices for payment against contracts (from Facility), subcontract/grants (Research Accounting), and check the availability of funds for payment of invoices
• Off-Campus Federal Work Study : send out invoices to agencies and follow up on unpaid invoices
• Prepare quarterly Federal Cash Transaction Reports (PSC 272)
• Equipment leases
• Monitor and track incoming and outgoing wire transfers
• Process Inter-institutional JV requests
• Track incoming ACH transactions
• Accounting Chart Element setup: new indexes, funds, organizations, activities
• Accounting house calls
• Journal Vouchers: approvals, training, related questions
• Monitor expenditures of federal letter of credit awards as well as other awards and draw the funds on a timely basis
• Monitor federal direct loan funds received and return funds not disbursed to student accounts within program guidelines
• Process requests for budget set-up, transfers and updates
  

Forms and Policies

OUS Account Codes

Go to FIS Chart of Accounts Code Request and other forms.

Staff